Imagine streamlining all of your HR candidate and employee workflows, automating all filing structures, collaborating on files with your team, and securely storing all employee records and requests in one central location. With Virtual Cabinet HR document management software, you can do all that – as well as seeing who accessed any information and generating live reports of your business performance.
Good HR document management software should allow industry professionals to speed up their processes, and meet HR document management best practices – including the all-important data protection and compliancy. In a few seconds you should be able to pull up all the information you've ever processed on any candidate or employee, safely and securely.
With your very own branded Online Portal you can send large encrypted files online securely to candidates and employees – and track exactly who opens them and when. Let them approve contracts and files in minutes with legally binding digital signatures within your HR document management software, making the onboarding and legal processes of HR document management easy.
Because with strict privacy and data security laws in force world-wide – such as GDPR – it's never been more important to control your data. Find out how the Virtual Cabinet HR document management system can work for your firm below.
Email attachments, CRM system files and scanned documents are all automatically filed and stored away for you in an organised HR file management system. Say goodbye to daily admin tasks and hello to digitisation and automation.
Comply with GDPR and other strict privacy laws. Get audit trails, encrypted communication, control access privileges and more. Secure your client data and future proof your firm with the best HR document management software for your needs.
Let clients sign documents easily and quickly with electronic signatures. No more emailing and printing PDF’s. Watch your turnaround times and client experiences improve – keeping both ends of the line happy.
Your firm is only as productive as its processes. Streamline, automate and optimise your human resources document management. Generate real-time team reports you can action to meet HR document management best practices.
A branded Client Portal to send large files and secure communication, with seamless integration back to your HR document management software. Speed up the process ofobtaining document approvals and complete business transactions with the eSignatures function.
Send documents to private or group Intrays, making HR document management easier. Set user permissions, access version control and more with content collaboration tools, streamlining the way your firm operates.
Obtain audit logs, Intray checks, outstanding tasks, workflows, due dates, priority, ownership, Client Portal reports and more – giving you better view of how your firm is performing and how your HR document management system is performing.
Make use of powerful Microsoft Office add-ins (Outlook, Word, Excel etc.). We use leading integrations with popular business software, allowing easy collaboration with your existing technical ecosystem.
Retrieve customer data instantly. Use Optical Character Recognition (OCR) and full-text content searching across multiple file types.