HR Document Management Software

Virtual Cabinet is the best HR document management software for human resource firms – it controls, secures and speeds up workflows. Find out more.

What Can Our Human Resources Document Management Software Do?

Imagine streamlining all of your HR candidate and employee workflows, automating all filing structures, collaborating on files with your team, and securely storing all employee records and requests in one central location. With Virtual Cabinet HR document management software, you can do all that – as well as seeing who accessed any information and generating live reports of your business performance.

Good HR document management software should allow industry professionals to speed up their processes, and meet HR document management best practices – including the all-important data protection and compliancy. In a few seconds you should be able to pull up all the information you've ever processed on any candidate or employee, safely and securely.

With your very own branded Online Portal you can send large encrypted files online securely to candidates and employees – and track exactly who opens them and when. Let them approve contracts and files in minutes with legally binding digital signatures within your HR document management software, making the onboarding and legal processes of HR document management easy.

Because with strict privacy and data security laws in force world-wide – such as GDPR – it's never been more important to control your data. Find out how the Virtual Cabinet HR document management system can work for your firm below.

Automatic Filing

Email attachments, CRM system files and scanned documents are all automatically filed and stored away for you in an organised HR file management system. Say goodbye to daily admin tasks and hello to digitisation and automation.

Data Protection

Comply with GDPR and other strict privacy laws. Get audit trails, encrypted communication, control access privileges and more. Secure your client data and future proof your firm with the best HR document management software for your needs.

Faster Approvals

Let clients sign documents easily and quickly with electronic signatures. No more emailing and printing PDF’s. Watch your turnaround times and client experiences improve – keeping both ends of the line happy.

Optimise Workflows

Your firm is only as productive as its processes. Streamline, automate and optimise your human resources document management. Generate real-time team reports you can action to meet HR document management best practices.

Client Portal

A branded Client Portal to send large files and secure communication, with seamless integration back to your HR document management software. Speed up the process ofobtaining document approvals and complete business transactions with the eSignatures function.

Team Collaboration

Send documents to private or group Intrays, making HR document management easier. Set user permissions, access version control and more with content collaboration tools, streamlining the way your firm operates.

Performance Reporting

Obtain audit logs, Intray checks, outstanding tasks, workflows, due dates, priority, ownership, Client Portal reports and more – giving you better view of how your firm is performing and how your HR document management system is performing.


Make use of powerful Microsoft Office add-ins (Outlook, Word, Excel etc.). We use leading integrations with popular business software, allowing easy collaboration with your existing technical ecosystem.

Data Searching

Retrieve customer data instantly. Use Optical Character Recognition (OCR) and full-text content searching across multiple file types.

The Best HR Document Management Software Used and Loved by Many

Kreston Reeves, chartered accountants and financial advisers, selects Virtual Cabinet as their document management system - company logo
Gibson Booth, business services and insolvency, boosts secure communication with Virtual Cabinet Portal
Alan Boswell, insurance brokers use Virtual Cabinet document management system
7IM - Seven investment management choose Virtual Cabinet document management
Lovewell Blake, Accountants and financial advice firm, select Virtual Cabinet Document Management Software -company logo
Belvoir, property management and estate agents use Virtual Cabinet document management solution
Boolers, wealth managers, select Virtual Cabinet document management solution
Candor slashes turnaround time with e-signatures on client tax returns with Virtual Cabinet.
PBS, P.B.Syddall & CO, choose Virtual Cabinet document management solution.
Atkins Thomson, top ranking law firm, choose Virtual Cabinet as their document management solution.
Ducan & Toplis, chartered accountants choose Virtual Cabinet document management system
Richard J Smith automates email filing with Virtual Cabinet