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HR Document Management Software

Virtual Cabinet is the best HR document management software for human resource firms – it controls, secures, and speeds up your workflows. Find out more.

What Can Our Human Resources Document Management Software Do?

Imagine streamlining your workflows, automating all filing structures, collaborating on files with your team, and securely storing all employee records and requests in one central, recorded location. With Virtual Cabinet document management software for HR professionals, you can do all that – as well as obtain performance reports, and comprehensive audit trails for data compliance.

Whether you're Human Resources, People and Culture, or even Personnel, good document management software is vital for you to comply with HR document management best practices. Send large encrypted files securely to candidates and employees, and track their status with your very own branded Online Portal. Get contracts approved and filed in minutes with legally binding digital signatures with our HR-friendly document management software, making the onboarding and legal HR processes easy.

Find out how the Virtual Cabinet HR document management system can work for your firm below.

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Automatic Filing

Email attachments, CRM system files, and scanned documents are all automatically filed and stored away for you in an organised HR file management system. Say goodbye to daily admin tasks and hello to digitisation, automation, and efficiency.

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Data Protection

Comply with GDPR and other strict privacy laws. Get comprehensive audit trails, encrypted communication, control access privileges, and more. Secure your client data and future-proof your firm with quality HR document management software.

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Faster Approvals

Let employees and co-workers sign documents easily and quickly with electronic signatures. No more emailing and printing PDFs. Watch your turnaround times halve and your onboarding experience dramatically improve.

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Optimise Workflows

Your firm is only as productive as its processes. Streamline, automate, and optimise your human resources document management. Generate real-time team reports you can action to meet HR document management best practices.

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Client Portal

Utilise the Client Portal to send large files and secure communication, with seamless integration back to your HR document management software. Speed up document approvals and complete business transactions fast with powerful eSignatures.

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Team Collaboration

Whether you're HR or People & Culture, you can send documents to private or group Intrays, making document management easier. Set user permissions, access version control, and more with our internal content collaboration tools, streamlining the way you work.

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Performance Reporting

Obtain audit logs, Intray checks, outstanding tasks, workflows, due dates, priority, task ownership, Client Portal reports, and more – giving you a better view of how you and your HR document management system are performing.

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Make use of powerful Microsoft Office add-ins (Outlook, Word, Excel etc.). We use leading integrations with popular business software, allowing easy collaboration with your existing technical ecosystem. Virtual Cabinet integrates with all major CRM systems.

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Data Searching

Never lose an important document again. Just retrieve customer data instantly with our intelligent search functionality. Use Optical Character Recognition (OCR) and full-text content searching across multiple file types.