HR Document Management Software and Secure Online Portal

Virtual Cabinet is the ideal HR document management software for human resource firms - it controls, secures and speeds up workflows. Find out more.

The Best HR Document Management Software Used and Loved by Many

What can Virtual Cabinet Human Resources Document Management Software do?

Imagine streamlining all your HR candidate and employee workflows, automating all filing, collaborating on files with your team, and securely storing all employee records and requests? With Virtual Cabinet HR document management software you can do all that, as well as seeing who accessed any information and generating live reports of your business performance.

Good HR file management software should allow industry professionals to speed up their processes, and meet HR document management best practices. In a few seconds you should be able to pull up all the information you've ever processed on any candidate or employee, safely and securely.

With your very own branded Online Portal you can send large encrypted files securely online to candidates and employees - and track exactly who opens them and when. Let them approve contracts and files in minutes with legally binding digital signatures within your HR document management software.

Because with strict privacy and data security laws in force world-wide - such as GDPR - it's never been more important to control your data.

Automatic Filing

Email attachments, CRM System files and scanned documents are all automatically filed and stored away for you in an organised HR file management system. Say goodbye to daily admin tasks.

Data Protection

Comply with GDPR and other strict privacy laws. Get audit trails, encrypted communication, control access privileges and more. Secure your client data and future proof your firm with the right HR document management software.

Faster Approvals

Let clients sign documents easily and quickly with electronic signatures. No more emailing and printing PDF’s. Watch your turnaround time improve.

Optimise Workflows

Your firm is only as productive as its processes. Streamline, automate and optimise your candidate and employee file management workflows. Generate real-time team reports you can action to meet HR document management best practices.

Client Portal

A branded Client Portal to send large files and secure communication, with seamless integration back to your HR document management software. Speed up the process ofobtaining document approvals and complete business transactions with the eSignatures function.

Content collaboration with Virtual Cabinet Document Management
Team Collaboration

Send documents to private or group Intrays, making HR file management easier. Set user permissions, access version control and more with content collaboration tools, streamlining the way your firm operates.

Performance Reporting

Obtain audit logs, Intray checks, outstanding tasks, workflows, due dates, priority, ownership, Client Portal reports and more!

Integrations

Make use of powerful Microsoft Office add-ins (Outlook, Word, Excel etc.). We use leading integrations with popular business software, allowing easy collaboration with your existing technical ecosystem.

Data Searching

Retrieve customer data instantly. Use Optical Character Recognition (OCR) and full-text content searching across multiple file types.

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Hear from a few of our 45,000 Customers – including HR Document Management Software Users

5 gold stars in a row - icon. 5 star review
"Now we can send a tax return off to a client and get it back from them on the same day within 5 minutes."
George Taylor
,
Practice Manager
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5 gold stars in a row - icon. 5 star review
“The emails I receive on cases can now automatically be filed to the correct client with Email Capture. This is a huge time saver!"
Sam Bailey
,
Partner
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“Being able to basically ‘google for a document’ is amazing – efficiency, pure and simple. I love it, and my team love it.”
Dan Heelan
,
Business Services Manager
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5 gold stars in a row - icon. 5 star review
“Easy to use, unmatched features!”
Tanya Whidborne
,
COO
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5 gold stars in a row - icon. 5 star review
“Virtual Cabinet is simple and effective and it meets the needs of our business.”
Sara Bremner
,
PA to Marc Voulters and Richard Gilbert
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5 gold stars in a row - icon. 5 star review
“Virtual Cabinet has been an integral part of our transformation.”
Paul Miller
,
Managing Director
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"Ticked All The Boxes At A Great Price Point Suitable To Us."
Partner, P.B. Syddal & Co

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"Ticked All The Boxes At A Great Price Point Suitable To Us."
Partner, P.B. Syddal & Co